Set up and manage rooms

Define studio spaces, link a client to a room booking, and filter the schedule by room.

1

Add rooms

Rooms → Manage Rooms → + Add room. Enter name, capacity, and description.

2

Filter the main schedule by room

Above the calendar there's a Room dropdown. Default is All rooms; pick a specific room to see only what's booked there. Handy for "what's happening in Studio B today?" without scrolling through the rest.

3

Add a room booking with a client

Rooms → + Add booking. Pick the client (e.g. for body therapy / Reiki) and tick "Deduct one session from this client's pass" — one session is automatically pulled from their active pass when the booking is created. The booking detail page shows who the client is and that a session was used.

4

Assign rooms to classes

When creating or editing a class, select a room from the dropdown.

Tips
  • • Room bookings appear on the Schedule calendar in teal with a "Room" badge.
  • • Double-booking is prevented automatically — overlapping room reservations are blocked in red.
  • • When a client is linked, that client gets a 1-hour reminder push notification before the booking, the same way class reminders work.
  • • If you cancel the booking, the deducted pass session is automatically refunded.
  • • No-show / late cancel marks on a linked client do NOT auto-refund the pass session — cancel the booking instead to refund.
  • • If you also teach classes (owner-instructor), a "Book Room" tab appears on the Rooms page.

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