Invoice an instructor for the month

Bundle a month of tier subscription, overage and flat or per-class fees into one invoice, send it, and track payment.

ForOwnerManager

Open Settings → Invoices

The page is titled "Instructor invoices". Pick the month you are billing at the top.

Generate the drafts

Click "Generate for all instructors". Klasly creates one draft per instructor from that month's tier subscription, overage, and flat or per-class fees, and tells you how many it generated and how many it skipped.

Apply a discount if you agreed one

Use "Apply code" on a draft row to attach a discount code. The redemption is recorded when you send, not when you apply.

Send it

Click "Send". The instructor gets an email with a "Pay invoice online" link, and can pay by card from their own Invoices page.

Record payment

Once sent, the row offers "Mark paid" for money that arrived outside Klasly. "Void" cancels an invoice you no longer want to collect.

Limits

• Only a draft can be edited, deleted, or sent. Once sent, the way back is "Void".
• Only a sent invoice can be marked paid, and a paid invoice cannot be voided — refund it through Stripe instead.
• Re-generating a month never touches an invoice that is already sent, paid or void; those periods are skipped rather than rolled back to draft.
• An instructor with no charges and no sessions that month is skipped entirely, so a short list is not a bug.
• The invoice email is best-effort: if it fails to send, the invoice still moves to sent. An instructor with no email address on file is never emailed.
• Paying online needs Stripe: an invoice is paid into your Stripe account. Until Stripe is connected the page shows "No online payment yet", the email asks the instructor to pay you directly instead of carrying a pay link, and their Invoices page has no Pay button. Collect it yourself and use "Mark paid".
• A manager with only the Payments permission can read this page but cannot generate, send, mark paid or void — those need Instructor Contracts & Membership Tiers.