Pay your instructors (Instructor payouts)

A live monthly report of what each instructor and practitioner has earned — membership classes (capped per class), their share of class/pass revenue (your Studio Fee), and their share of 1-on-1 appointments. Pay whenever you like (weekly, monthly, any time): each "Pay via Stripe" settles what's still owed, and "Mark paid" records payments made outside Stripe.

Prerequisites

• Instructors you want to pay via Stripe have connected their Stripe account (others can still be settled with "Mark paid").

• Role: Owner

Open Payouts

Click "Payouts" in the sidebar under Money (owner only), or the "Instructor payouts" card on your Dashboard. The page opens on the CURRENT month — a live view that updates as classes are taken — and the period selector switches to any past month.

Save the card you pay from

The first time, click "Save payout card" and enter the card your studio pays instructors from. It's saved securely on Stripe — you only do this once (use "Change card" to update it later).

Set the per-class cap (optional)

Use "Cap per class" at the top of the page to set the most an instructor can earn from one membership class (default $20). Lower it for cheaper memberships, raise it for premium ones. Changing it instantly recalculates the report.

Review each instructor's share

Each person's amount combines three things for the month: (1) membership classes — a member's monthly fee is split among the instructors they attended, capped per class (default $20) and never more than the fee; (2) their share of class/pass revenue — the revenue for classes they taught minus your Studio Fee (set in Settings → Payout); and (3) their share of 1-on-1 appointments they were paid for, at their own "Service payout share" (Instructors → edit). All three are added into ONE amount per person. The "Includes" strip under the totals shows how much of the month came from each.

See exactly how each amount was built

Click the arrow (▶) next to a name to expand a line-by-line breakdown, each row tagged with where it came from: Membership (which member's membership and how many classes), Class/pass (which pass pool and class share), and Appointment (which service, client and day — home visits are marked "travel visit"). The rows always add up to the person's total, so you can trace any figure.

Pay whenever you like — the button always pays what's still owed

Each row shows the instructor's total for the month and, once you've paid something, "paid / owed" underneath. The "Pay" button charges only the REMAINING amount, so you can pay weekly, mid-month, or monthly: after a payment, anything the instructor earns later in the month simply becomes the next amount to pay. Use "Pay all via Stripe" to settle everyone still owed at once. Accidental double-clicks never double-charge. If your card is declined part-way through, Klasly STOPS there rather than trying the rest: every payout is charged to that same card, so the remaining ones would fail too, and repeated declines in quick succession make your bank and Stripe more likely to block the card outright. The message tells you how many were not attempted — they are still owed and unchanged. Fix the card (or use "Change card"), then press "Pay all via Stripe" again.

Record payments made outside Stripe ("Mark paid")

If you paid an instructor by Zelle, check, or cash — or they haven't connected Stripe — click "Mark paid" to record it. You can record the full remaining amount or a partial one; the statement's paid/owed figures update the same way as a Stripe payment. This moves no money; it only keeps the record truthful.

Download the month (CSV or PDF)

Use "Download CSV" or "Download PDF" at the top of the report to save the whole month for your records or accountant. Both include the period, every instructor (name, email, classes, amount, paid so far, remaining), each instructor's full breakdown, and the totals. The CSV opens in any spreadsheet; the PDF is a formatted statement. Files are named instructor-payouts-YYYY-MM.

Email an instructor their statement

Click "Email statement" next to an instructor to email them their own figures (total for the month plus the source/detail/classes/amount breakdown). Use "Email all statements" to send every owed instructor their own. Each instructor only ever sees their own numbers — never another instructor's. This is informational only: it does not charge anyone, and the email says the amount "will be paid" (you still click Pay via Stripe to actually pay). Instructors without an email on file are skipped.

Tips

• How the cap works (default $20): with a $140 unlimited membership, if a member attends 2 classes that month each instructor gets $20 (you keep $100). The more a member attends, the smaller each per-class share — it is the fee divided across their classes, capped at the per-class cap — so a membership stays profitable for the studio. Adjust the cap per studio with "Cap per class".
• Your studio covers the fees: the card charge is topped up to cover the standard card processing fee, so each instructor receives their statement amount IN FULL. Klasly takes no fee on payouts (its 0.5% platform fee applies only to the original student payments).
• Pay is per-instructor and manual — you pay exactly who you choose, as often as you choose. Pay only your collective members; you don't have to pay renters.
• "Not connected" next to an instructor means they haven't connected a Stripe account yet. You can still settle them with "Mark paid" (pay them your usual way and record it), or ask them to finish their Stripe connection from My Earnings.
• You can never accidentally pay twice: the Pay button always charges only what's still owed, and once a month is fully settled the row shows "Paid" and won't charge again. A partially-paid row shows "Partially paid" with the live remainder.
• The class/pass share uses your Studio Fee (Settings → Payout): if you keep 20%, the instructor gets 80% of their class revenue; set the fee to 0 to pass 100% to instructors. Per-instructor overrides apply here too. Set your Studio Fee BEFORE you start paying a month — the statement recalculates live, so paying first and changing the fee afterwards leaves the paid amount out of step with the recalculated figures.
• This one page replaces the old separate membership and Wise instructor-payout pages — memberships and class/pass shares are now paid together.
• Each month, once last month's statement is ready, we email you a reminder ("Instructor payouts ready") with what's STILL owed (anything you already paid during the month is deducted) and how many instructors are waiting. It's only a reminder — nothing is charged automatically. If you've already paid everyone, no reminder is sent.
• For transparency, you can download the whole month (CSV or PDF) and email each instructor their own statement — both are read-only and move no money. The instructor email makes clear the studio covers the card fee, so the amount they see is the amount that lands.
• Appointments are paid here too. When you charge a completed 1-on-1 appointment (including travel visits), the practitioner's share — their "Service payout share" on Instructors → edit — is added to what they're owed on this page. Nothing is charged to your card at that moment; you pay it here with everything else they earned, in one payment. Practitioners who have not connected Stripe still appear, so you can settle them with "Mark paid" instead of them going unnoticed.
• Pay a single line on its own: expand someone with the arrow, then press "Pay this" next to one session. You are shown what your card will be charged before it happens, including the card fee your studio covers. Splitting a payment costs about 30 cents more than including that line in one payment (the percentage part is the same either way), so pay separately whenever it suits you — the difference is small and the screen tells you what it is. A line you have already paid on its own shows as Paid.
• Add a bonus with the "+ Bonus" button on the row for that person: an amount plus a short note saying what it is for. It is added to what you owe them for the month and goes out with everything else in the same payment, and the note appears on the statement they receive so the money arrives explained. You can remove a bonus while the month is unpaid; once you have paid, it stays on the record and you would add any correction to the next month instead.
• Event add-on sessions are paid here too. When a retreat guest pays for their massage, that practitioner's share — tip included — is added to what you owe them, and you pay it on this page together with their classes. One payment each, not one per session. The event's Manage page still lists who is owed what for that event so you can check it in context; its button brings you here. Practitioners who have not connected Stripe are shown as owed as well, so you can pay them your usual way and record it with "Mark paid" rather than have the amount sit somewhere nobody looks.