Create and manage waiver templates

Create multiple waiver templates for different activities. Assign them to specific classes or events.

1

Go to Waivers

Go to Forms & Waivers → Waivers tab. You'll see a list of all your waiver templates.

2

Create a new template

Click "+ New template". Give it a title (shown to members) and optionally an admin label (e.g. "Aerial yoga waiver"). Choose a preset to start from or write your own content in Markdown.

3

Add signature sections (optional)

Below the content editor, add labeled fields the member must complete: Initials for per-clause acknowledgement, Short text / Long text / Date / Checkbox to collect structured info (emergency contact, DOB, allergies). Use Section heading to group fields under a title — e.g. "PARTICIPANT" then "PARENT/GUARDIAN" for multi-signer waivers. Remove all fields with the × buttons if you only need a single typed-name signature.

4

Order and label every field

Use the up/down arrows on each field to arrange them (e.g. group all Parent/Guardian fields under that heading). Every field needs a label — if you leave one blank, saving is blocked with a message naming the field, so nothing is silently dropped.

5

Preview before saving

Click "Preview" while creating or editing to see exactly what the member sees on the signing page — content rendered, structured fields laid out, and a typed-name signature box at the bottom.

6

Edit or deactivate

Click "Edit" on any template to change its title, label, content, or signature sections. Click "Deactivate" to hide it from new classes/events (existing signed waivers are preserved). Deactivated templates can be reactivated at any time.

7

Assign to classes or events

In the class or event editor, under "Required waivers", pick which templates attendees must sign before booking. Already-signed waivers are skipped automatically.

Tips
  • You can create separate waivers for high-risk activities (aerial, hot yoga) and a general liability waiver for everything else.
  • Use the presets as a starting point and customize them for your studio.
  • Consult with a local attorney to make sure your waivers cover your liability needs.
  • Each template card shows who created it, the date, and which classes / upcoming events require it (with the instructor name for each class). Use this to audit at a glance which waivers are pulling their weight and which aren't pinned to anything yet.
  • Every signature records an audit trail: the exact waiver text at signing time, IP address, browser info, and a content hash. If a template is edited later, existing signatures still prove what was originally agreed to.
  • For a minor section, add a Section heading like "FOR MINOR PARTICIPANTS ONLY" and put the instruction (e.g. "Complete only if the participant is under 18") in the waiver body text above the fields.